[Opinion] Compensation for Contributors at Conventions

Discussion in 'News' started by megalomaniac, Nov 14, 2017.

  1. megalomaniac

    megalomaniac Anime Editor

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  2. Elliotpage

    Elliotpage Lazy Podcast Lord

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    Many thanks to all involved for getting this article up so quickly!
    I think this is a very hot discussion at present and having the space to take a stand on it is important.
     
  3. megalomaniac

    megalomaniac Anime Editor

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    That was my morning, on my sick bed. Very happy to have you back, even as a one off. :)
     
  4. Weirdo

    Weirdo UKA Catgirl Correspondant

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    Indeed. Good to have you on the team, even if it is temporary sir :)
     
  5. Shadow Cat

    Shadow Cat The resident Yuri Fan

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    The thing is, there is no difference in cost if you had 2 free badges or 20 free badges, capacity of the venue is all that matters and its very likely the event will under sell tickets to avoid over capacity (down to Health & Safety and Fire Policy requirements)

    There is a very good chance people will know some of those 20 "free" badge holders and will choose to go simply to meet up with them, or see a panel.

    This reminds me, wasn't there a convention that was closed by the fire marshals due to over capacity?
     
    #5 Shadow Cat, Nov 14, 2017
    Last edited: Nov 14, 2017
  6. macloud

    macloud 5qw34k!!

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  7. duoinchains

    duoinchains t'other resident yaoi fan

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    While I've only run a couple of panels at cons, I am a regular exhibitor (Steampunk Emporium at MCM expos and other cons) and I've both run and exhibited/displayed/demonstrated at 100+ model railway shows up and down the UK, so have an appreciation of the economics of both running a show and attending one as an exhibitor/pannelist (as distinct from a trader, but I have also assisted a couple of trader friends at shows)

    Panellists - Shelley and I were invited to run a steampunk panel at the new Aylesbury comic con earlier this summer. We were each given a wristband, but our other, out of pocket expenses (travel, time) were not recompensed. And that was fine by us - we'd have likely attended as paying punters anyways and the chance to spread the steamy word was worth the trip.

    MCMs - the Victorian Steampunk Society, of which we are a part, organise and run the Steampunk Emporium area at most of the MCMs and we generally get an allocation of full weekend passes (plus the necessary set-up/break-down access) And that's it - we pay our own travel, food and accommodation (which for a London MCM comes close to £400 for the two of us).

    Now I know that cons need to at the very least break even and ideally turn a profit - I'd be interested to know the budget, costs and income for an average regional con. I have a fair idea what venues cost and things like insurance, security, etc. What I don't know is how much the various cons charge traders.

    Compared to model railway shows, if I take a layout to display, or provide a modelling demo, I'd expect to have my travel costs covered and, for a show beyond reasonable travelling distance, to also be provided with accommodation, especially for a show runnings across a full weekend. I'd also expect to be fed during the day (which could be a simple packed lunch or a full hot meal or something between). There;s also insurance against theft or damage, so I give a replacement value to the show organiser for my layout/models.

    Likewise, when organising a show, I budget for recompensing my exhibitors (travel and accommodation), feeding them, insurance and hall hire. These costs are (hopefully) at least covered by income from traders and door takings. My last show (for a specialist railway society) just about broke even, with income and expense both around the £2000 mark. Many of the smaller shows are organised by model railways clubs to fund their activities - my local club's annual show usually turns a profit of £1000 (specialist shows rarely do as well). One advantage most shows have is that the staff are all volunteers (club/society members) for whom free entry and the chance to see the show is usually adequate recompense.
     

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